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Real Estate_General Maintenance Checklist.pdf

Disclaimer:This checklist cannot list all the types of risks that exist,and HUB International is not responsible for any risk not listed here.© 2018 HUB International LimitedBuilding Name:Inspector Name:Building Address:Date:Building Occupancy:Time:Category:Hazard:Response:ActionRequired:Comments:Life SafetyGeneralEmergency Action Plan:☐Yes ☐No ☐N/A☐Evacuation Maps Posted:☐Yes ☐No ☐N/A☐Emergency Evacuation Practiced:☐Yes ☐No ☐N/A☐Frequency:Fire Department has visited the Site for response planning:☐Yes ☐No ☐N/A☐Date:ExitsEmergency Exits Signs Adequate:☐Yes ☐No ☐N/A☐Emergency Exit Signs Lit:☐Yes ☐No ☐N/A☐Emergency Exit Signs Tested:☐Yes ☐No ☐N/A☐Date:Emergency Lighting in Corridors:☐Yes ☐No ☐N/A☐Emergency Lighting Operational:☐Yes ☐No ☐N/A☐Emergency Lighting Tested:☐Yes ☐No ☐N/A☐Date:Emergency Lighting Test Frequency:☐Monthly by Staff ☐Annually by Third Party(Should be both)Date:Exits Free of Obstructions:☐Yes ☐No ☐Exit Doors Open in Direction ofTravel:☐Yes ☐No ☐Panic Hardware on Exit Doors:☐Yes ☐No ☐N/A☐☐Adequate ☐Not AdequateExit doors open in single hand motion:☐Yes ☐No ☐N/A☐Exit Stairwells unobstructed:☐Yes ☐No ☐N/A☐Areas of Refuge Clear of Storage:☐Yes ☐No ☐N/A☐Fire Escapes:☐Yes ☐No ☐N/A☐☐Adequate ☐Not AdequateFire Protection:Portable FireExtinguishersInstalled where required:☐Yes ☐No ☐N/A☐Service tags on each extinguisher:☐Yes ☐No ☐N/A☐The correct type as per NFPA 10:☐Yes ☐No ☐N/A☐Seals and tamper indicators:☐Good ☐Deficiencies☐Pressure gauges: fully charged?☐Yes ☐No ☐N/A☐Corrosion or damage noted:☐Yes ☐No ☐N/A☐Visually inspected monthly:☐Yes ☐No ☐N/A☐Serviced Annually:☐Yes ☐No ☐N/A☐Date of last Service:☐Service tags present:☐Yes ☐No ☐N/A☐Hydrostatic test date noted:☐Yes ☐No ☐N/A☐Date:

Disclaimer:This checklist cannot list all the types of risks that exist,and HUB International is not responsible for any risk not listed here.© 2018 HUB International LimitedCategory:Hazard:Response:ActionRequired:Comments:Smoke DetectorsInstalled where required:☐Yes ☐No ☐N/A☐Connected to fire alarm system:☐Yes ☐No ☐N/A☐Serviced Annually:☐Yes ☐No ☐N/A☐Date of last Service:☐Replaced if over 10 years old:☐Yes ☐No ☐N/A☐Sprinkler SystemSprinkler System Installed:☐Yes ☐No ☐N/A☐Valve in Open Position:☐Yes ☐No ☐N/A☐Water flow alarms or locked:☐Yes ☐No ☐N/A☐Sprinklers Obstructed:☐Yes ☐No ☐N/A☐ServicedAnnually:☐Yes ☐No ☐N/A☐Date of last Service:☐Contractor Name:☐Notify insurance broker in theevent of a Sprinkler Impairment(shut down)☐Yes ☐No ☐N/A☐Fire Alarm SystemFire Alarm System Operational:☐Yes ☐No ☐N/A☐Fire Alarm System Monitored:☐Yes ☐No ☐N/A☐Fire Alarm System tested annually:☐Yes ☐No ☐N/A☐Date of last Service:☐Standpipe System:Standpipe System Present:☐Yes ☐No ☐N/A☐If Yes: water flow alarms present:☐Yes ☐No ☐N/A☐If Yes: Serviced Annually:☐Yes ☐No ☐N/A☐If Yes: Date of last Service:☐Fire Hydrants:Private Hydrants on site:☐Yes ☐No ☐N/A☐If Yes: Tested & Flushed Annually:☐Yes ☐No ☐N/A☐If Yes: Protective barriers in place:☐Yes ☐No ☐N/A☐If Yes: Clear Access Maintained:☐Yes ☐No ☐N/A☐SpecializedSystems:Wet Chemical Extinguishing System:☐Yes ☐No ☐N/A☐Dry Chemical Extinguishing System:☐Yes ☐No ☐N/A☐Clean Agent System:☐Yes ☐No ☐N/A☐Other:☐Yes ☐No ☐N/A☐Specialized system serviced:☐Yes ☐No ☐N/A☐Date:Common AreasLighting & SignageBroken light fixtures:☐Yes ☐No ☐N/A☐Hallways well lit:☐Yes ☐No ☐N/A☐StairsHandrails/Railings on both sides:☐Yes ☐No ☐N/A☐Continuous Handrails:☐Yes ☐No ☐N/A☐Handrail/Railing Condition:☐Good☐Fair☐Poor☐Stair risers are uniform:☐Yes ☐No ☐N/A☐Stairs are slip resistant:☐Yes ☐No ☐N/A☐Stairs in good condition:☐Yes ☐No ☐N/A☐Obstructions in means of egress:☐Yes ☐No ☐N/A☐

Coronavirus Shut Downs

Colleen Van Mook

Tue 3/24/2020 9:31 AM

Alisha Rubadeau

Hi Again,

This from Laura too – a very good list for sure!! And she shares a couple of good points in her email.

Thanks,

Colleen Van Mook

Executive Director

Downtown Prince George

1406 2^nd Avenue Prince George, BC V2M 4H3

colleenvm@downtownpg.com

MOBILE PHONE: 250-960-9540

OFFICE PHONE: 250-614-1330

Are the suggestions above helpful?

From: Langley, Laura <Laura.Langley@hubinternational.com>
Sent: Tuesday, March 24, 2020 9:28 AM
To: Colleen Van Mook <colleenvm@downtownpg.com>
Cc: Palumbo, Michelle <Michelle.Palumbo@hubinternational.com>
Subject: Coronavirus Shut Downs

Below are a few points to consider from our Chief Sales Officer, as well there is a ‘general maintenance’ checklist which is attached and for which any business can use this in their operations.

If any business were to move all their contents out of their building and there are no operations, they would generally only have 7 days coverage unless they ask for & obtain a ‘vacancy permit’ from their current insurer. If the contents remain inside their building and there are no operations, they generally have 30 days coverage. It is important that they maintain some kind of activity, check on their premise and/or talk to their broker about getting the right kind of coverage in place during this emergency shut down. As noted below, it is suggested that they keep some heat on in the building and shut the water off if they are not to be on premise much. Frozen or burst pipes is a common loss that can wreak havoc when no one is on site.

I hope this is of some help for the immediate moment Colleen. If you need something more I can be reached on my cell.

Warmest Regards,

Laura

HUB International

Laura Lee Langley, CAIB, CRM

COMMERCIAL SALES EXECUTIVE

HUB International Insurance Brokers

500 Victoria Street

Prince George,BC V2L 2J9

Office: 250-612-4470

Mobile: 250-640-0000

Toll-free: 1-888-223-3309

Fax: 1-866-313-5915

laura.langley@hubinternational.com

hubinternational.com

Electronic documents: You may have received your policy documents via this email. If you would like us to send you a paper copy, please notify the sender and we will forward it immediately.Privacy Notice: To view our updated Privacy Policy visit https://www.hubinternational.com/en-CA/ and click on the word PRIVACY at the bottom of the webpage.This communication (and any information or material transmitted with this communication) is confidential, may be privileged and is intended only for the use of theintended recipient. If you are not the intended recipient, any review, retransmission, conversion to hard copy, copying, circulation, publication, dissemination, distribution, reproduction or other use of this communication, information or material is strictly prohibited and may be illegal. If you received this communication in error, please notify us immediately by telephone or by return email, and delete this communication, information and material from any computer, disk drive, diskette or other storage device or media. Thank you.

From: Wallmer, Steve
Sent: Friday, March 20, 2020 11:33 AM
To: BAR Commercial Producers All; BAR Personal Lines All
Cc: Bagg, Kim; Cameron, Sarah; Coombs, Joni; Copeland, Cameron; Cowan, Sam; Dornbierer, Chris; Douglas, Ron; Ellen, John; Geddes, Tim; Larose, Sharon; Loran, Peter; Lyall, Doug; McBurney, Terry; Moon, David; Petrie, Crystal; Riley, Claire; Robertson, Rob; Skelton, Julie; Stark, Joe; Thorsell, Abigail; Vanwart, Darren; Wallmer, Steve; Wiebenga, Michael; Zaytsoff, Kate
Subject: Coronavirus Shut Downs

During this time, we wanted to share some general best practices for clients that may have to shut their doors temporarily. After speaking with several carriers, the following suggestions are what we are looking for during this time, so please share with your clients:

Have routine checks of the site conducted when possible. Best practice would be daily, but weekly at the very least.
Make sure all fire protection (sprinklers + fire detection) and intrusion alarms are still in operation.
Maintain sufficient heating to the building to prevent potential freeze in the event of cold weather.
May be best to shut domestic (not sprinkler) valves to minimize chances of unattended leaks.
Maintain any fire protection inspections (e.g. weekly sprinkler valve inspections) as best they can.

In addition, please see that attached HUB branded maintenance checklists which can assist clients during this time. We’ll be sure to get you more content and insight as this situation developers further.

Thank you, stay safe.

Cheers,

Steve Wallmer

Chief Sales Officer, Vice President

HUB International Insurance Brokers

8346 Noble Rd

Chilliwack,BC V2P 6R5

Office: 604-703-7088

Mobile: 604-997-0856

Toll-free: 800-668-2112

steve.wallmer@hubinternational.com

For sales resource assistance please contact Laura Pilgrim, Sales Resource Manager 604-703-7930

Sent from Microsoft Surface

This communication (and any information or material transmitted with this communication) is confidential, may be privileged and is intended only for the use of the intended recipient. If you are not the intended recipient, any review, retransmission, conversion to hard copy, copying, circulation, publication, dissemination, distribution, reproduction or other use of this communication, information or material is strictly prohibited and may be illegal. If you received this communication in error, please notify us immediately by telephone or by return email, and delete this communication, information and material from any computer, disk drive, diskette or other storage device or media. Thank you